Privacy Policy - Events

Privacy notice in brief

This Event Privacy Notice explains how Fido S.p.A. (“Fido”, “Company”, “We”, “Us” or “Controller”) processes personal data of individuals who register for and participate in events organized or promoted by Fido.

This notice is provided in accordance with Regulation (EU) 2016/679 (“GDPR”) and applicable data protection legislation.

1. Data controller

The Data Controller is Fido S.p.A., with registered office at its legal address.

For any request related to personal data processing, you may contact us at: privacy@trustfull.com.

2. Categories of personal data processed

Depending on the type and nature of the event, Fido may process the following categories of personal data:

  1. Registration and identification data
    Personal data voluntarily provided by participants through event registration forms, such as:
    • Identification and contact details
    • Professional or business-related information
    • Any additional information requested for organizational or logistical purposes

    The specific data requested may vary depending on the event.
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  2. Visual Data
    Photographs and video recordings taken during the event in which participants may appear.

3. Purposes and legal bases of processing

Personal data are processed for the following purposes:

Purpose Categories of Data Legal Basis
Event registration, participation management, and organizational communications Registration and identification data Article 6(1)(b) GDPR – performance of a contract
Event organization, internal reporting, and improvement of future events Registration and identification data Article 6(1)(f) GDPR – legitimate interest Legitimate interest in organizing events efficiently and improving future editions.
Documentation of the event and institutional communication Images and videos Article 6(1)(f) GDPR – legitimate interest Communication via institutional channels (website, social media, corporate materials).

Fido’s legitimate interest consists in organizing and promoting its events through reasonable and proportionate communication activities.

4. Use of images and video recordings

During events, photographs and videos may be taken to document the event and communicate about it.

  • Visual materials may be published on Fido’s institutional communication channels, including websites, social media platforms, and corporate presentations.
  • Images are used in a contextual and non-intrusive manner and are not intended to prejudice the dignity or rights of participants.
  • Where reasonably possible, close-up or prominently identifiable images are avoided.

Right to object

Participants may object at any time to the use of their image by contacting privacy@trustfull.com.

Upon receipt of a valid objection, Fido will assess the request and remove the content where applicable.

5. Recipients of personal data

Personal data may be accessed or processed by:

  • Authorized personnel of Fido involved in event organization and communication
  • External service providers acting on behalf of Fido (e.g. event venues, photographers, communication agencies, IT and hosting providers)
  • Public authorities, where required by law

All recipients process personal data in accordance with GDPR and under appropriate contractual safeguards.

6. International data transfers

Some service providers involved in event management or communication may be located outside the European Economic Area.

In such cases, personal data transfers are carried out in compliance with Chapter V GDPR, through appropriate safeguards such as Standard Contractual Clauses or equivalent legal mechanisms.

7. Data retention

  • Registration and identification data are retained for the duration of the event and for a reasonable period thereafter for administrative, organizational, and follow-up purposes.
  • Images and videos are retained for as long as the event-related content remains relevant for institutional communication purposes, unless earlier removal is requested.

8. Data subject rights

Participants have the right to:

  1. Access their personal data
  2. Request rectification of inaccurate or incomplete data
  3. Request erasure of personal data
  4. Request restriction of processing or object to processing
  5. Lodge a complaint with a competent supervisory authority

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Requests may be submitted by contacting: privacy@trustfull.com

9. Acceptance of this privacy notice

By submitting the event registration form, participants acknowledge that they have read and understood this privacy policy.